A member group is a list of members built from your full list by using a filter. Member groups can be used as a mailing list or with other membermojo functions, such as the member directory.
The most common use of a member group is to send regular newsletters and correspondence to all members.
Member groups are maintained from the Member Groups & Mailing Lists page.
When a new organisation is created we create three groups:
The Members button for each group on the Member Groups & Mailing Lists page will display the list of members in the group.
Click Download for a CSV file containing group member details.
If a group has been given a Mailbox prefix then a matching membermojo email address will appear on the Member Groups & Mailing Lists page.
If an admin sends an email to one of these addresses it will automatically be forwarded to the members of that group using the Email and Email 2 fields on their member record. Members without an email address will be skipped.
Emails can include formatting, images and attachments.
The admin does not need to be signed in to do this but must send the email from their administrator email address so we can verify who they are.
By default only admins can send group email, but this can be changed.
When editing a group Permitted Mailbox Senders can be set to:
For example, to allow some members to email members without being an admin:
Create a new 'Permitted Senders' group:
Modify the 'All Members' group to allow the new group to send email:
Members in the permitted sender group can now send emails to all members. (but must still send their email from their member address so we can recognise them)
When a member replies to a group email it will be addressed to the original sender.
This can be changed so that replies are sent to a central address, such as a club mailbox.
The list of members in a group is determined by one or more filters.
These filters include:
If there are no filters the group will include all members on the Member List page.
Example 1 - for expired members add the filter Membership state and pick Expired.
Example 2 - to create a group for members that have not completed their approved membership add Membership State and pick Pending Completion.
Example 3 - to create a group for members that have not yet renewed (where all members expire at the same time) add Expired on before and the date for your next start of year. (this will need updating once a year)
With the exception of Include member all filters must be satisfied to include a member in the group. If the same filter is repeated then any one of the values can match.
Example 1 - for an age range add filters Date of Birth After and Date of Birth Before (this will need updating once a year)
Example 2 - for active and expired members add filters Membership State as Active and Membership State as Expired.
Example 3 - a filter containing Membership state as Expired and Include Member will contain expired members and the included member.
Example 4 - a filter containing Membership state as Expired and No email address will contain expired members without an email address.
Example 5 - a filter containing Membership state as Expired, Membership state as Active and No email address will contain expired and active members without an email address.
If you have updated a group use the Members button on the Member Groups & Mailing Lists page to ensure your groups contain the members you expect.